District Office Assistant
Description:
The Office of Assemblyman Isaac Bryan is seeking an Office Assistant based in the district office.
Under the direct supervision of the District Director, the Office Assistant performs constituent facing front desk operations and general office duties such as answering the phone, processing resolutions, sorting and responding to mail, constituent casework intake, drafting letters and certificates, and supporting the District Staff. Punctuality is required and completing projects under deadlines is essential. This position includes duties that require travel and candidate must have reliable transportation. In addition, at the discretion of the District Director, there will be opportunities to act as the representative for the Assemblymember by attending district-related events and meetings, which may include public speaking and certificate presentations during evenings and weekends. Applicants must be organized, detailed, motivated and someone who is comfortable working independently.
Responsibilities:
- Collect, sort, and distribute incoming and outgoing mail.
- Type letters, memoranda, reports or other materials from notes or rough draft copy.
- Prepare certificates, resolutions, and other awards
- Maintain files and records.
- Answer telephones and direct callers to appropriate party.
- Copy, collate, staple, fold and insert letters, memoranda, and a variety of other material into envelopes.
- Act as a receptionist for office to which assigned.
- Business letter writing and modern office methods and procedures.
- Performs routine office clerical work.
- Monitor office supply inventory.
- Receive shipments of office supplies, event materials, and other goods.
- Understand and carry out directions.
- Learn to operate office equipment, and learn office methods, rules and policies.
- Work independently in the absence of supervision.
- Make arithmetical calculations with speed and accuracy.
- Work extended hours as necessary when legislative functions dictate.
- Work efficiently and effectively under pressure.
- Access, input and retrieve information from a computer and other resources.
- Maintain office organization and presentability.
If you are interested, please send a cover letter and resume to Shetarrah.Byfield@asm.ca.gov
District Office Internship
Internship Program:
One of the best ways to learn the inner workings of government and your community is through a State Assembly internship. Assemblymember Isaac Bryan is looking for bright, self-motivated, and energetic individuals who are interested in learning the dynamics of working in an Assembly district office.
Description:
As an intern, you will provide support to staff with legislation, events, constituent services, and special projects. The office will work with applicants who are requesting to receive undergraduate or graduate credit. Internship terms will be determined based on availability and needs of the district office.
Responsibilities:
- Engage with constituents via telephone or in-person
- Assist with data entry
- Respond to constituent requests
- Assist with constituent casework
- Work with staff on special projects and assignments
- Attend events
- Perform outreach to community leaders, constituents, and interest groups
- Other miscellaneous tasks, as required
Desired Qualifications:
We are seeking candidates with a strong interest in public policy, community organizing, writing, political science, economics, communications, public relations or a similar area of study. Applicants with these areas of interest will find the State Assembly internship a rewarding and fulfilling experience.
Desired Skills:
- Interest in local and State issues
- Excellent written and oral communication skills
- Strong organizational skills and ability to work with minimal supervision
- Critical thinking and creative problem solving
- Ability to manage multiple tasks and competing deadlines simultaneously
- Proficient in using Microsoft Word and Excel
- Assist in research and planning of upcoming events and projects
- Research issues in response to community inquiries
- Assist with office procedures, routine correspondence, telephone inquiries and special projects
- Fluency in a second language is beneficial
If you are interested, please send a cover letter and resume to Shetarrah.Byfield@asm.ca.gov